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Admin Portfolios

SAP Purchaser
Peter Louw (ext 2415;
  • Place and follow up on all local orders for chemicals, consumables and lab supplies
Purchasing Administrator
Glynnis Spannenberg (ext 3260;
  • Places orders for PC Consumables, computers, furniture, reimbursements, S&T, repairs and maintenance, general orders, foreign purchases
  • Procurement card manager for PASS & Contract Staff
  • Processes invoices and follows up on payment for DNA Sequencing, Protein Sequencing, Maldi, Amino Acid Analysis, Department
  • Manages petty cash
HR/Postgrad Administrator
Ethne Liebenberg (ext 3270;
  • Processes all administration and follows up on queries for Adhoc payments, contracts, leave and new staff.
  • Please submit S & T forms, Scholarship and bursary forms (PG001, PG002, PG014, PG015) to Ethne & she will distribute it to the relevant person in the admin suite. Please ensure all supporting documents and authorisations are attached, so that your request is not delayed.
  • Responsible for issuing all staff and postgrad students with a mailbox, distributing mail
  • Arranging building access for new staff visiting staff and students
  • Manages daily messenger duties, collection and delivery of parcels ( post, UDMS and general)
  • Courier
  • Responsible for venue bookings for teaching, adhoc class tests, conferences and presentations
  • Makes bookings on Groupwise calendar for teaching equipment and department seminar room.
  • Report faulty equipment and send for repairs when necessary
  • Responsible for liaising with Supercare regarding photocopying
  • Responsible for liaising with Supercare supervisor regarding complaints received
  • Manage department group mailing lists
  • Manage departmental notice boards – Postgrad, Undergrad and Dept
  • Organise catering for departmental functions, maintain tea supplies.Advice and support relating to any of the above duties
Finance Administrator
Cheryl Saunders (ext 5071;
  • Fund Maintenance for all Research funds – opening of funds and queries relating to funds
  • Processing of all journals relating to funds
  • Card Manager for all Academic staff
  • Advice and support relating to Funds
Departmental Manager
Yolande Burrows (ext 4005;
  • Line Manager for Admin Staff
  • Financial, HR and Academic Management – Manage and oversee all financial, HR administrative processes in the department ensuring that all UCT policies and procedures are adhered to
  • Research Report and Publication Count – manage and oversee research output (accredited DoE journals, peer-reviewed books & refereed
    conference proceedings
  • GOB Budgets
  • Advice and support relating to any of the portfolios